Home Terms and conditions

Terms and conditions

1. Registration

Registration will be effective when the organizing secretariat will receive both:
  • online filled registration form
  • registration fee payment

2. Payment

Registration fee must be paid either by credit card or by wire transfer / International Bank Money Transfer
  • Credit Card
    Only VISA and MasterCard credit/debit cards accepted.
    Payment gateway is based on modern 3D-Secure System.
    If your card has not been accepted, please contact the organizing secretariat or use wire/bank transfer.
  • Wire Transfer / International Bank Money Transfer
    Please present the following information to your local bank to process a wire transfer.
    Recipient: GIMBE
    Bank: Intesa San Paolo, Via Farini 22, 40125 Bologna, Italy. Agenzia n° 68109.
    Bank account number: 9362
    IBAN: IT36G0306902478100000009362

Please include your surname in the wire transfer comments / recipient remarks.
Please accommodate for your bank fees in the transferred amount, so that the received amount at the EBHC Conference account is the exact conference fees, not less the bank fees.

3. Cancellations and refunds

All cancellations must be notified by fax (+39 051 0510427) to the Organizing Secretariat. 

Online only: no refund.

All-inclusive and only conference:A all refunds will be processed after the Conference.

Refunds for cancellations: 
  • 80% up to 31st July 2023
  • 50% between 1st August and 30th September 2023
  • no refund after 1st  October 2023
No refunds are due to late arrivals or early departures.

For delegates replacements a handling fee of € 150,00 will be charged, regardless of the registration fee paid and the moment in which the replacement is claimed.

4. Travel documents and visa applications

Citizens of the European Union and some other European countries may enter Italy with an identity card.

For many countries, including the United States, a valid passport is sufficient. Citizens of other countries, however, may have to apply for a visa and should therefore contact an Italian Consulate or travel agencies in their home country for further information. Please note that it can take up several weeks to process a visa application, so early application is recommended. The Conference Organising Committee cannot accept any responsibility for visa applications. Where a delegate is unable to attend because of failure to obtain a visa on time, the normal cancellation policy will apply.

If you need to apply for a visa:
  1. register for the conference
  2. pay your registration fee in full
  3. request an invitation letter

Please note that GIMBE Foundation will release invitation letters for visa applications only for delegates who have registered and paid the registration fees in full.

5. Certificate of attendance

Registered participants will receive an attendance certificate at the end of the Conference.

6. Personal data

Pursuant to section 13 of Italian legislative decree n° 196/2003, all personal data and multimedia materials collected by GIMBE Foundation will be carried out with the help of manual, IT and online tools and will remain closely connected to the following purposes: GIMBE Foundation scientific and institutional disclosure according to its aims; management of EBHC International Conference.

According to section 7 of the above mentioned law, the subjects to whom the personal data refers may exercise their rights at any moment (update, change, integration, cancellation, opposition, etc..).

7. Disputes

The court of Bologna (Italy) will have exclusive jurisdiction over all disputes.

Last update 07/12/2022